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2MDMaëlys Dorevienne

Tasks › March vendor invoices

March vendor invoices

Needs review Rulebook “Vendor invoice approval” v3 · 48 documents · finished 2 min ago

DownloadReview 5 items

Documents processed

48 / 48

Checks passed

238

Flagged for review

Hours saved

9.6

DocumentPagesStatusFlagged

INV-2041 Acme Supplies GmbH.pdf2Done–

INV-2044 Northwind Logistics.pdf3Needs review3

INV-2047 Globex Print Ltd.pdf1Done–

INV-2052 Initech Software.pdf4Needs review2

INV-2058 Umbrella Facilities.pdf2Done–

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2MDMaëlys Dorevienne

Rulebooks › Vendor invoice approval

Vendor invoice approval

Drafted from “Accounts Payable SOP v3.pdf” and “Approval matrix 2026.xlsx”

Accept rulebook

Match the vendor to the vendor master

The vendor name and VAT number must match an approved vendor.

SOP §2.1

Reconcile the total

Line items plus VAT must equal the invoice total, to the cent.

SOP §3.4

Three-way match

Quantities and prices must match the purchase order and goods receipt within 2%.

SOP §4.2

Route for approval

Invoices over €25,000 need the finance manager's approval.

Approval matrix

Clarifying question

Do credit notes follow the same approval limit as invoices?

Yes, but against the original invoice amount.

Send answer

Accounts Payable SOP v3.pdf · page 4

4.2 Before payment, quantities and unit prices on the invoice are compared with the purchase order and the goods receipt. Differences above 2% are referred to procurement and the invoice is held.

2Refine with paypertool

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3Tasks

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2MDMaëlys Dorevienne

Back to task 2 of 5 3 left

Uncertain valueINV-2044 Northwind Logistics.pdf, page 2

Invoice total

paypertool's confidence in the value was low: the total is printed twice with different amounts.

Value

€ 18,742.50

ConfirmCorrect

Northwind LogisticsInvoice INV-2044
12 March 2026

Freight, Hamburg → Rotterdam12,400.00

Customs handling2,180.00

Insurance640.00

Fuel surcharge (4%)531.00

Subtotal 15,751.00

VAT 19% 2,991.50

Total due € 18,742.50

Payment within 30 days to DE89 3704 0044 0532 0130 00.

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2MDMaëlys Dorevienne

Report preview

Preview up to date

Report title

March vendor invoices

Prepared for

Client or recipient

Paper size

Cover page with logoExecutive summaryFindings and exceptionsAppendix: source citations

Export PDFExcel

A4 · 5 pages

Dorevienne & AssociésMarch vendor invoicesVendor invoice approval, version 4Confidential

March vendor invoicesExecutive summary144 documents checked. 14 items reviewed, 4 corrected.FindingsVendor matchedPassedPO within 2%PassedSecond approver3 exceptionsConfidential · SP-2026-Q1Page 2 of 5

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